Meeting Min for Feb 20, 2012 Call to order: 8:10pm Business arising from min: ? We did not get the June 30 July 1st weekend dates New Business: ? Season costs still high for the year, Insurance reduced only $400/yr with 4 rounds vs 8, Bales cost should be reduced as Mike has lead on $3 bales, We spent some $ purchasing the 6 new (to us) pieces of air fence ? We need cost on moving the new air fence from Calgary to Mission ? Work party for hay bales to be set ? Sun Mar 4 8am SCCBC work party ? Rule book is due by upcoming weekend ? Starter needed, Set Up co-ordinator needed,Teardown co-ordinator needed ? Season Passes for photographers to be created Treasures Report: ? Account should be ok with equal $ moving in as out in next month ? New 10% on pre-reg/pre-pay for season with no refunds Promotions: ? Printing to be redone with new race dates ? Daytona Party will be attended with flyers and passes going out to tables, all are encouraged to join in and raise $ for the kids ? Metrics needed to determine the effectiveness of promotions ? Members suggested signage at Maple Ridge Motorsports ? Discussion about organizing a Scouts Canada fundraising event at the May weekend to include a BBQ night on SAT ? Discussion about maximizing exposure through community involvement, local motorcycle events, community events (Fathers Day Picnic - Mission) drag strip, social media and member involvement etc. Meeting Adjourned at 9:12
