WMRC General Meeting Minutes, November 11, 2019 Attending: Members: 45 Non Members: 3 In addition to: Allan Hay – Past President Jeremy Karlson – Vice President Pam Black – Secretary Meeting was called to order at 7:12 by Jeremy Karlson Minutes from the September general meeting were read by Pam Black. Motion to accept was made by Ann Hawboldt and seconded by Dave Hillsden. Treasurer Report: Brett Hanson was unable to attend the meeting and provided the Treasurer’s report to Jeremy Karlson to present. The statement advised that our current bank balance as of November 1, 2019 was $104,475.52 Costs paid in September and October included the purchase of a GIC, hay bale disposal, year end awards, radio rentals, and BC Ambulance. There is still an outstanding payment for the awards banquet for an estimated balance of $100,195.82 Jay Shapka mentioned that the 2020 executive will need to provide a letter of intent for the dispersal of funds for the GIC and the forms have been to do so, have been forwarded to Brett. Promotions: Brian Jensen was unable to attend the meeting and in his absence Jeremy thanked all our sponsors for their support this past season. New Business: There have been some technical issues with the forums, causing some members to be unable to post their proposals for rule book updates. It was suggested that we extend the deadline by 2 weeks to allow people to submit their recommendations directly to Rob Schoemeyer as an exception this year. This issue has now been corrected and members have until November 25th to submit their proposed changes to the forum. Summer Boyne requested that the PCMRC and WMRC work more closely together to make the crossover easier for members who race with both clubs. It was confirmed that for the past number of years the WMRC has deducted the cost of the PCMRC license fee from our license fee as a consideration for members racing at both tracks. There was some discussion regarding shared vendors and further collaboration, however, this will need to be addressed with the 2020 executive and it was suggested that it be brought up again at a future meeting. If you have not received the photo that was to accompany your year end trophy, please contact Allan Hay. We apologize for the missing portion of your trophy but now have the photos to complete them. Everyone is politely reminded to be sure to settle their tab before leaving the meeting place! We are fortunate to have access to a free meeting room with food and beverages provided to us, and we do not want to jeopardize our welcome! The meeting was adjourned at 7:33, with Dave Hillsden making the first motion and Mike Salary making the second. Minutes submitted by Pam Black.
