November 2013 AGM & General Meeting Minutes

Discussion in 'WMRC Meeting Minutes' started by Jaybo, Nov 7, 2013.

  1. Jaybo

    Jaybo if you want blood

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    WMRC
    General Meeting
    November 4, 2013 at 7:00 p.m.
    Ricky’s Restaurant, Langley, BC


    IN ATTENDANCE:
    Scott Borthwick, President
    Bez Cajee, Promotions
    Anthony Basic, Promotions
    Jayson Lynch, Treasurer
    29 members


    1. CALL TO ORDER
    President Scott Borthwick called the meeting to order at 7:15 p.m.

    2. MINUTES
    That the Minutes of the WMRC meeting held on October 7, 2013, be accepted.
    Jayson Lynch
    Alex Dimitru
    CARRIED


    3. FINANCIAL REPORT – Jayson Lynch
    The banquet has been paid ($4,300.00). Newlands Golf & Country Club have 100 seats reserved and currently 90 tickets have been sold. The room can be increased to 120 seats.

    The current balance on hand is $22,988.40; there is about $4,700.00 in outstanding sponsorships and $2,000.00 in outstanding payables.

    4. PROMOTIONS REPORT
    The year-end trophies and banquet agenda are being organized.

    Updates are being sent via email, and Facebook. If members are not receiving WMRC emails they should let Bez Cajee know so that contact information can be corrected/ updated.

    5. NEW BUSINESS
    a. Lap Times were not posted on the WMRC web site for the last round. Gail LaLonde and Dean Drolet were not available for comment.
    b. Vancouver Motorcycle Show (January 24-26, 2014) WMRC members were invited to send in their videos/ photos, etc. to be included in the television advertising that will be on display at the 2014 Vancouver motorcycle show. The ads will cost $100.00.
    WMRC 2014 memberships will be available for purchase at the show.

    6. ADJOURNMENT
    That the meeting for the WMRC be adjourned at 7:26 p.m.
    Blair Layton
    Alex Dimitru
    CARRIED


    -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------


    WMRC
    Annual General Meeting
    November 4, 2013 at 7:30 p.m.
    Ricky’s Restaurant, Langley, BC


    IN ATTENDANCE:
    33 members


    1. CALL TO ORDER – Alex Dimitru

    Alex Dimitru called the meeting to order at 7:27 p.m.

    2. EXECUTIVE REPORT – Scott Borthwick

    The 2012/2013 Executive was able to increase the bank account of the WMRC to start the 2013/2014 year at almost $25,000.

    The 2013 race dates that were given to the WMRC were obtained fairly early in the 2013 season and were an improvement over the previous race season with double the amount of dates (from four days to 8 days) and were all weekend dates (instead of week day).

    The 250 Class is the growth class for the WMRC. Three years ago, the 250 Class had three bikes on the grid. In 2013, there were as many as 23 bikes on the grid. This is a real asset to the WMRC financially.

    Unfortunately, the last race round was a bit of a wash out both figuratively and financially with a loss of about $11,000 over the two-day race weekend.

    One of the goals of the Executive was to purchase a new scoring system. This was successfully accomplished and the WMRC will be using the AMB scoring system in 2014.

    3. 2013 YEAR-END FINANCIAL REPORT – Jayson Lynch

    The year-end financials include the dates from November 2012 to October 27, 2013:

    Total credits: $99,348.75
    Total debits: $93,514.80
    Net profit (for the 2013 race season): $5,833.95

    Outstanding receivables:
    Sponsorship: $5,500.00

    Outstanding payables:
    BC Ambulance: one day ($1,387.60 estimate)
    Paragon Communications: for radio rentals

    Major expenses incurred for the 2013 race season:
    Vancouver Motorcycle show $3,598.15 (includes WMRC clothing costs)
    Track rental: $31,840.00
    BC Ambulance: $12,406.10
    Trackside catering: $1,185.25
    Gate security: $4,208.15
    Insurance: $6,680.92

    4. ELECTION – Alex Dimitru

    All elected positions below received nominations from the floor and are for a one year term:

    President
    Scott Borthwick
    ACCLAIMED

    Vice President
    Mike Thompson
    ACCLAIMED

    Treasurer
    Jayson Lynch
    ACCLAIMED

    Secretary
    Jason Hanson
    ACCLAIMED

    Promotions Director
    Bruce Aylen
    ACCLAIMED

    The Past President position is only for a one year tem therefore this position will be vacant for the 2014 race season.

    Promotions will include one additional position to be appointed by the 2014 Executive.

    5. ADJOURNMENT
    That the Annual General Meeting of the WMRC be adjourned at 7:39 p.m.
    John Cathie
    Marbod Kern
    CARRIED
     
    Last edited: Nov 8, 2013
  2. Ryan Whittle

    Ryan Whittle Rider of Orange V-Twins

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    Congratulations to all new and returning executives. Thanks for all your hard work and dedication.
     
  3. Dean

    Dean Just a beer league racer

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    This is an incorrect statement. Results have been posted for a long time. laptimes, which are not results have not been posted.
     
  4. Jaybo

    Jaybo if you want blood

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    you're right Dean, i'll make the adjustment.
     
  5. Dean

    Dean Just a beer league racer

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    Timing results are up. I apologize to everyone for the delay. This was entirely my fault as I forgot about the attachments in my email. Website is now fully updated, even with the new exec, and is also now running the latest versions of software so hopefully we are a little more resilient to hacking attempts.
     
  6. Eddie 59

    Eddie 59 New Member

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    Trackside catering: $1,185.25

    we have to pay to have that person there with the food truck? Cant we look into someone doing it for free? a charity of some sort?
     
  7. cookie

    cookie Two Smokin'

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    Unless I'm mistaken, the bill is for the food for the volunteers
     
  8. Jayson

    Jayson Highside Racing

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    Correct, that is the bill to pay for lunch for the volunteers.
     
  9. Eddie 59

    Eddie 59 New Member

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    oh. then money well spent. Thank you volunteers. I think thats cheap for what they do for us.
     

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