November 14, 2016 General Meeting Minutes

Discussion in 'WMRC Meeting Minutes' started by ducatigirl, Nov 19, 2016.

  1. ducatigirl

    ducatigirl Moderator WMRC Exec

    Jun 17, 2012
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    WMRC General Meeting Minutes – November 14, 2016
    Members: 23
    Non members: 5

    In addition to:
    Jason Hanson – President
    Brett Hanson – Treasurer
    Steve McKenna – Vice President
    Jay Tait – Promotions
    Andrew Marles – Past President
    Pam Black – Secretary

    Meeting was called to order at 7:15 by Jason Hanson.

    Minutes from the September 12 meeting were read by Pam Black. Motion to accept was made by Joseph Therrien, seconded by Nick Dudziak.

    Treasurer Report:

    Our current bank balance as of November 1, is standing at $52,230.57 with $2,225.93 in bills for the awards dinner and the year end trophies. Estimated balance after the outstanding payments is $50,004

    New Business:

    Allan Hay reported on his research into having all 3 trailers repaired. Re-sheeting with the same type of plywood would be a cost of approximately $400-$500, but better options might be to use either pressure treated wood (cost of approximately $700) or to use deck boards and space them to allow the rain water to run through the cracks. The cost for that would be around $1,000. The axles still need to be assessed, as well as any tires that need to be replaced.

    Ryan Whittle asked about the life expectancy of our current air fence. We have had 2 pieces completely repaired this season and will likely have the other 2 overhauled next season. It was agreed that we were pleased with the results of the repairs this season. There was further discussion regarding the reduction of the number of hay bales we use and what our other options could be. If we added more inflatable air
    fence at the wall in turn 5 that would eliminate an estimated 80 hay bales, but we have extremely limited storage space for any additional air fence and would require permission from the landlord for any additional containers. There will be continued investigation into the possibilities and costs involved.

    There was brief discussion regarding how best to manage our bank account balance, and it was mentioned that turns 7-8-9 will require repaving or repair in the not too distant future and that this would likely be our responsibility as the car club does not use this portion of the track.

    John Cathie asked if there were any questions arising from the consideration of going to a different registration/timing system next season. Assuming we were to use Motorsport Reg, the fees for processing payments would be $.30 per transaction in addition to a 5% charge. Currently, Track Intel is a 3% charge. It was confirmed that we would be able to use our current transponders with the Orbitz system.

    Jason Hanson motioned that the meeting be adjourned at 7:50, seconded by Allan Hay.

    Minutes submitted by Pam Black

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