January 9, 2017 Meeting Minutes

Discussion in 'WMRC Meeting Minutes' started by ducatigirl, Jan 15, 2017.

  1. ducatigirl

    ducatigirl Moderator WMRC Exec

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    WMRC General Meeting Minutes – January 9, 2017
    Attending:
    Members: 5
    Non Members: 2

    In addition to:
    Brett Hanson – Treasurer
    Allan Hay – Vice President
    Jay Tait – Promotions
    Pam Black – Secretary

    Meeting was called to order at 7:05 by Allan Hay

    Minutes from the November general meeting were read by Pam Black. Motion to accept was made by Rob Schoemeyer , seconded by Jay Tait.

    Treasurer Report:
    Our current bank balance as of January 1, was at $48,070.37 with $5,500 having been paid as a deposit on our race dates. Estimated balance after this payment is $42,570.37

    Promotions:
    We will be attending the bike show this year, and with have the banner, posters, and business cards ready to hand out, in addition to leaflets with race school information and track day tech requirements. We would like to thank Graphics Unlimited for the great deal on the banner.

    New Business:
    We are still evaluating the replacement possibilities for our current Track Intel system. Motorsports Reg appears to have the most features and the only impact to racers will be to how you preregister for events. Further research will be done regarding the reliability of our wifi, as well as the financial impact to the club, but at this point it looks like a good fit for us. We are always looking at ways to improve things like registration and Motorsport Reg will allow for more flexibility in fee structures and processing time.

    The rule book committee reported that they are close to finalizing the changes to the rule book, and that a draft should be ready for review within a few days. Any changes will be posted to the forums.

    We are in the process of obtaining quotes for our front gate security. We have received one quote for approximately $1,000 less than what we have been paying, with more service provided. It is important to note that there will no longer be access to the facility after 11pm, without pre-authorization of a WMRC executive member. In addition, you will be required to present your race license and a piece of ID if entering after 11pm.

    A reminder to purchase your race license at the bike show, as your 2017 license will include your gate pass and will be required to enter race day events without having to pay at the gate. If you are unable to attend the bike show, please contact Pam Black for your license application as soon as possible.

    John Cathie motioned that the meeting be adjourned at 7:59, seconded by Rob Schoemeyer
    Minutes submitted by Pam Black.
     

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