January 11th Meeting Minutes The general meeting of the WMRC was called to order at 7:14 PM by Jason Hanson Present: Jason Hanson- President Steve McKenna – Vice President Brett Hanson - Treasurer 8 members 3 non members The December 14th meeting minutes were read by Jason Hanson. A motion to accept the previous meeting minutes was made by George Fillis and was seconded by Blair Layton. Treasurer Report: We spent $5000 on track deposits for our 2016 dates and $40 to re-register the society for another year. Our current bank balance is $19,140.56 with approximately $1300 outstanding to BDO. Once that is processed our balance will be approximately $17,840.00 . Jay Tait and Nathan Serkin were not present so there was no promotions report. New Business: Blair Layton said that he was disappointed that sponsors were not contacted prior to the Race of Champions (ROC) and asked if they would like to contribute to the purse. George Fillis, Brett Hanson and Jason Hanson all commented that the ROC was brought to the executive on very short notice and there just wasn’t enough time to do that. Brett stated that ROC could’ve been done better and we would be better prepared this year. Jason indicated we were already in negotiations for a 2016 ROC. Several members commented on how positive the ROC was and that it enhanced the show. The ROC was the same date as Bernie’s track walk so it’s difficult to say if we saw a direct increase in spectators due to just the ROC but attendance was definitely up. Jason stated that the promotional materials (posters and cards) were almost ready to go to the printer and would be ready for the bike show. We will have a presence at the show at the PCMRC booth and several other booths. He further indicated that we were almost ready to open online registration for licenses and track days (licenses were available for sale at the meeting). Nicola Racunica asked about renewing licenses online and Jason said it was not quite ready yet but you could download the medical form and application from the website. Jason has spoken to Scott Borthwick about the Gold Cup and they are trying to finalize dates. Jason has also talked to Bernie Ryan and confirmed he will be doing his track walk again for Children’s Hospital. Jason asked for volunteers for rider reps (all the rep positions are currently open) and asked for volunteers for the rulebook committee. Nicola stated that Alex wanted to be a rider rep and Jason said he would follow up with him. Rob Schoemeyer asked if we were interested in doing customer appreciation days at dealerships. Jason said he has considered adding an additional track day or days outside our current schedule for dealerships (these would need to be on weekdays as all the weekend dates are full). Dealerships would be offered the opportunity to buy a bundle of spaces for their customers at a discounted rate (same rate racers pay if they pre-register early) and would get their own sessions. To do this we would need staffing from the executive, control riders, corner workers etc. He said it could be a very positive thing for all parties but it’s also lot of extra work and getting volunteers during the week would be challenging. Rob Schoemeyer asked if anyone was familiar with “Meet Up” (http://www.meetup.com/) and wondered if we would be interested in paying the small monthly fee to promote the club. He said that half the people at the last Vancouver BMW customer appreciation day heard about it through Meet Up. George agreed that it was cheap advertising. George asked if everyone was happy with the 2016 race dates and having 5 rounds rather than 6. Several members agreed that 6 would be better. Jason said the only other weekend race date available is Sunday, September 18 but a September round always looses a lot of money. Even in 2014 when we had perfect weather we saw the usual low turnout in September and the club lost a lot of money. Nick Dudziak thought we should take that date. George and Nick both asked about putting deposit down and using a mandatory pre-registration. Jason said we could potentially do that. Brett noted that we would need to make sure we look into the cancellation policy further. George suggested cutting off pre-registration in mid August. Nicola said we have money in the bank so we can afford to lose some on one race weekend. Brett said that we will have a $10K insurance bill to pay before the start of the season and that it is the execs responsibility to make sound financial decisions and this was a strong factor in rejecting another September race date. Nicola and Blair both felt that the current exchange rate will see an increase in US riders coming to our events. Anthony Basic said that as a racer he wanted to race as many days as possible. He will come to track days but prefers to race. He felt the club is opting for more track days over race days and said “it’s a joke”. He commented that so many riders still don’t know there is motorcycle racing in Mission and that he would hate to see WMRC become a track day organization. Anthony asked if it was possible to have a half track day, half race day. Jason said it’s been considered and but we would have to combine a lot of race classes. Brett commented that the track days and the school are subsidizing the racing and that we lose money on the September race weekends year after year.