January 11th 2016 Meeting Minutes

Discussion in 'WMRC Meeting Minutes' started by StevieMac, Jan 12, 2016.

  1. StevieMac

    StevieMac New Member

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    January 11th Meeting Minutes

    The general meeting of the WMRC was called to order at 7:14 PM by Jason Hanson

    Present:
    Jason Hanson- President
    Steve McKenna – Vice President
    Brett Hanson - Treasurer
    8 members
    3 non members

    The December 14th meeting minutes were read by Jason Hanson. A motion to accept the previous meeting minutes was made by George Fillis and was seconded by Blair Layton.

    Treasurer Report:
    We spent $5000 on track deposits for our 2016 dates and $40 to re-register the society for another year.
    Our current bank balance is $19,140.56 with approximately $1300 outstanding to BDO. Once that is processed our balance will be approximately $17,840.00 .

    Jay Tait and Nathan Serkin were not present so there was no promotions report.

    New Business:

    Blair Layton said that he was disappointed that sponsors were not contacted prior to the Race of Champions (ROC) and asked if they would like to contribute to the purse.

    George Fillis, Brett Hanson and Jason Hanson all commented that the ROC was brought to the executive on very short notice and there just wasn’t enough time to do that. Brett stated that ROC could’ve been done better and we would be better prepared this year. Jason indicated we were already in negotiations for a 2016 ROC.

    Several members commented on how positive the ROC was and that it enhanced the show. The ROC was the same date as Bernie’s track walk so it’s difficult to say if we saw a direct increase in spectators due to just the ROC but attendance was definitely up.

    Jason stated that the promotional materials (posters and cards) were almost ready to go to the printer and would be ready for the bike show. We will have a presence at the show at the PCMRC booth and several other booths. He further indicated that we were almost ready to open online registration for licenses and track days (licenses were available for sale at the meeting).

    Nicola Racunica asked about renewing licenses online and Jason said it was not quite ready yet but you could download the medical form and application from the website.

    Jason has spoken to Scott Borthwick about the Gold Cup and they are trying to finalize dates. Jason has also talked to Bernie Ryan and confirmed he will be doing his track walk again for Children’s Hospital.

    Jason asked for volunteers for rider reps (all the rep positions are currently open) and asked for volunteers for the rulebook committee.

    Nicola stated that Alex wanted to be a rider rep and Jason said he would follow up with him.

    Rob Schoemeyer asked if we were interested in doing customer appreciation days at dealerships.

    Jason said he has considered adding an additional track day or days outside our current schedule for dealerships (these would need to be on weekdays as all the weekend dates are full). Dealerships would be offered the opportunity to buy a bundle of spaces for their customers at a discounted rate (same rate racers pay if they pre-register early) and would get their own sessions. To do this we would need staffing from the executive, control riders, corner workers etc. He said it could be a very positive thing for all parties but it’s also lot of extra work and getting volunteers during the week would be challenging.

    Rob Schoemeyer asked if anyone was familiar with “Meet Up” (http://www.meetup.com/) and wondered if we would be interested in paying the small monthly fee to promote the club. He said that half the people at the last Vancouver BMW customer appreciation day heard about it through Meet Up. George agreed that it was cheap advertising.

    George asked if everyone was happy with the 2016 race dates and having 5 rounds rather than 6. Several members agreed that 6 would be better.

    Jason said the only other weekend race date available is Sunday, September 18 but a September round always looses a lot of money. Even in 2014 when we had perfect weather we saw the usual low turnout in September and the club lost a lot of money.

    Nick Dudziak thought we should take that date. George and Nick both asked about putting deposit down and using a mandatory pre-registration. Jason said we could potentially do that. Brett noted that we would need to make sure we look into the cancellation policy further. George suggested cutting off pre-registration in mid August.

    Nicola said we have money in the bank so we can afford to lose some on one race weekend.

    Brett said that we will have a $10K insurance bill to pay before the start of the season and that it is the execs responsibility to make sound financial decisions and this was a strong factor in rejecting another September race date.

    Nicola and Blair both felt that the current exchange rate will see an increase in US riders coming to our events.

    Anthony Basic said that as a racer he wanted to race as many days as possible. He will come to track days but prefers to race. He felt the club is opting for more track days over race days and said “it’s a joke”. He commented that so many riders still don’t know there is motorcycle racing in Mission and that he would hate to see WMRC become a track day organization.

    Anthony asked if it was possible to have a half track day, half race day. Jason said it’s been considered and but we would have to combine a lot of race classes.

    Brett commented that the track days and the school are subsidizing the racing and that we lose money on the September race weekends year after year.
     
    Last edited: Jan 13, 2016
  2. StevieMac

    StevieMac New Member

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    January 11th Meeting Minutes continued...


    Anthony suggested business cards with rider’s numbers on them. These would be handed in at the gate by spectators the rider had got to come out and then ½ of the gate free from those spectators would become a credit for the rider for future race registrations.

    Brett said it could be done but the cards would have to be counted up after the event and used as a future credit. George said that when this has been tried there were problems with the gate attendant losing some of the cards and then the riders complaining they brought 10 people out but were only credited for 5 and then we have problems. He further commented that it was just too difficult at the gate and for him as a rider it wasn’t even worth the effort trying to recruit spectators for a $5 credit.

    Anthony feels the members are not promoting enough and would like to see some kind of incentive.

    Regarding promoting the club more Paul Ludwig talked about the Calgary mini racing club getting a spot on Global TV a couple years back right after the evening news. They had a very good presentation and exciting video clips and were sure it would add to the attendance of their upcoming races and increase the interest in racing with their club. They also gave out somewhere in the neighborhood of 500 free passes at elementary schools, to parents etc. They saw zero increase in attendance or interest in racing following that.


    Paul said PCMRC would never do the bike show again unless it was free. Even $100 would not be worth it to the club. He said that over the years he has talked to countless people at the show that say they are 100% coming out to race or to watch and nothing ever comes from it.

    Paul said he’s been around local racing since 1998 and he has no idea what the answer is to promoting the club better. “Nothing seems to work.”

    Nicola asked if we knew what last year’s attendance was. We don’t.

    Anthony asked if we had a count on how many wrist bands were issued but that information was also unavailable.

    Joe asked about our official presence at track days like Pitt Meadows and said we should all be wearing WMRC t-shirts at those events. He would like to see t-shirts that say “ask me about motorcycle racing”

    Jason said that we do need a new WMRC banner and that he was going to talk to Nancy about displaying it at her track days. He agreed that everyone needs to do their part with promoting the club.

    Anthony suggested going to events like car shows and arena cross and wearing our t-shirts and talking to people about racing but he stated we would need big numbers. George suggested the Cloverdale swap meet.

    George says we sold lots of t-shirts last year.

    Joe: “but do they say ask me about racing?”. No.

    Anthony asked if we had a “ask me about racing” sign. We don’t.

    Jason said that our reputation over the years on BC Sportbikes and other places is that the WMRC pits are seen as unfriendly. He felt that started to change last year with the club taking on the racer school and track days because the non racers were interacting with the racers more and the environment was becoming less cold and friendlier.

    Anthony asked Blair if he and possibly other vendors would be interested in doing a ‘market day’ at the track where they could sell off product they were trying to clear out at reduced prices. Blair said “no way”, it’s not worth it. Everyone at the track already wants the best deal and they are checking prices online so giving any further discount would see him losing money. He said he is at the track because it’s a labor of love and he wants to support his customers at the event. Nicola said that a big problem with getting dealerships out is staffing. You just can’t get people to work on their day off and the return for the time invested by the dealership is extremely low.

    George asked if we could get a food vendor contracted for the year. Jason said it was in the works but one of the challenges is that a lot of them want a few thousand dollars upfront before they will agree to come out.

    Nick asked if we couldn’t do the food sales ourselves and make some money. George commented that we would need a food licence and food safe training. Without that someone could sue the club if they get sick.

    George asked if we could look for a better location for our monthly meetings and Jason said he was open to it. Anthony mentioned a new pub company that would be willing to host them. George said that noise can be an issue at pubs. Al was aware of the company Anthony mentioned and said they would accommodate large groups and they do it all the time but they are very business minded and want something in return. What can WMRC do for them?

    Nicola asked what was involved in being a rider rep. Jason said it means you are the front line for complaints and you work with the racer(s) to find a solution to the problem. If you are unable to resolve the dispute you then go to the competition committee with the issue. Knowing the rulebook is important.

    George made a motion to adjourn the meeting. Blair seconded. Meeting ended at 8:35 PM.

    Minutes submitted by Steve McKenna
     
  3. cookie

    cookie Two Smokin'

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    Very detailed and informative minutes, thank you.
     
  4. tt600

    tt600 New Member

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    good job steve on the minutes....I will make myself avliable for rider rep,controlled rider help out with instructing at school,etc....looks like coming out to kick alex's ass in formula classic....lol all about fun now....no ego.
     
  5. tt600

    tt600 New Member

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    and how could I forget to thanks the damn best pool builder in west coast...cascade pools aka Tony Cook.:bow:
     
  6. bsa_414

    bsa_414 WMRC Formula Classic Rep

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    It's all about fun until the flag drops. But then it's on. DEFINITELY ON. And then the checkered appears... and only then it's all about fun again!
    I get the feeling it's going to be an awesomely fun season with copious amounts of ass kicking...

    cheers
    alex
     
  7. tt600

    tt600 New Member

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    the difference now alex...us older guys know when to turn it off....well maybe...:p
     
  8. motorolarentals

    motorolarentals New Member

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    minutes

    I must admit this board is hard working and is doing a great job putting wmrc in a good spot light. Honestly, the club should be concentrating on getting the school and track days going to promote the club better. Marketing should really concentrate on alot of high school mechanic shops in the lowermainland to get the younger kids out. It's the school and track days that is the seed in promoting the club harder for the race days

    my 2 cents
     

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