February 2014 General Meeting Minutes

Discussion in 'WMRC Meeting Minutes' started by Jaybo, Feb 12, 2014.

  1. Jaybo

    Jaybo if you want blood

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    WMRC
    General Meeting
    February 10th, 2014 at 7:00 p.m.
    Ricky’s Restaurant, Langley, BC


    IN ATTENDANCE:
    Scott Borthwick, President
    Bruce Aylen, Promotions
    Jason Hanson, Secretary
    Mike Thompson, Vice President

    11 members

    1. CALL TO ORDER
    President Scott Borthwick called the meeting to order at 7:03 p.m.

    2. MINUTES
    ) That the Minutes of the WMRC meeting held on December 10th,
    ( 2013, be accepted.
    CARRIED

    3. FINANCIAL REPORT – Scott Borthwick
    $25,286 in the bank


    4. PROMOTIONS REPORT –Bruce Aylen & Jason Hanson
    Bike show went well. 39 Licenses were sold, which is more than last year.
    The race schedule poster and cards have been delivered to most bike shops in the lower mainland. Promotions is currently looking for more places to deliver the materials.
    The Night of Champions show is on February 28th. The WMRC is involved in selling tickets to a pre-show event as fund raiser for the club. Both tickets to the show are available by contacting WMRCpromotions@gmail.com
    Working on more promotional items, there’s a possibility of getting a new story done.


    5. OLD BUSINESS
    • Race dates announced.
    Round 1&2 May 10, 11 (WCC rounds)
    Round 3&4 July 26,27
    Round 5&6 Sept 27, 28

    Friday May 9, WCSS (race school & track day)
    Friday July 25, WCSS (race school & track day)

    • DBcomTiming system.
    John Cathie will try and sell the DBcom hardware and software system.
    It was discussed that DBcom transmitters could be included in the sale of the system and that to do so there could be an offer where the club could buy the memberships old transponders or the possibility to include the return in the license application so that if the transponder is turned over there is a discount towards the licence fee.
    This is ongoing. The system is still trying to be sold. DBcom transponders will try to be included in any deals and any buy back type offers will be revisited when an offer for the system has been made.
    • There was a mention to speak to Dean about the computers to run the new timing system.


    6. NEW BUSINESS
    • Discussed the Tag Heuer system. More information is needed before deciding whether or the club should adopt it. Execs to talk to Dean.
    • Hay bale party to prepare hay bales will be announced soon
    • Discussed that the storage containers need desiccate. Anthony can supply the club with some.
    • Discussed AMB Transponders and availability for the WCC. Everyone should be buying their personal units. There is a very limited number of
    transponders that should be available to rented. Other options that were introduced include borrowing/renting the PCMRC (for 250 class bikes) and or
    Sports Car Club transponders.
    • Discussed ways to improve the show and bring in more spectators. Perhaps another stunt show?
    • Discussed the merit of the club owning the radios. George asked to complete a feasibility study to compare the equipment and costs.
    • Pam is working on licensing. A new club seal and gate pass stamp are required.
    • Discussed that the PA system is hard to hear in some areas of the pits. The system is what it is, we have no control over it. However there is an FM modulator that
    is always broadcasting. It was suggested the FM channel be shown in the race program to help make people more aware of it. The channel is 96.7fm.


    7. ADJOURNMENT

    John ) That the meeting for the WMRC be adjourned at 8:00 p.m.
    (
    CARRIED
     
    Last edited: Feb 12, 2014

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