WMRC General Meeting December 9th, 2013 at 7:00 p.m. Ricky’s Restaurant, Langley, BC IN ATTENDANCE: Scott Borthwick, President Bruce Aylen, Promotions Jayson Lynch, Treasurer Jason Hanson, Secretary 7 members 1. CALL TO ORDER President Scott Borthwick called the meeting to order at 7:08 p.m. 2. MINUTES That the Minutes of the WMRC meeting held on November 4th, 2013, be accepted. CARRIED 3. FINANCIAL REPORT – Jayson Lynch The current account balance is $26,143.00. There is $1,752.00 in outstanding payables. There are several small individual collections ongoing The bike show booth has been paid for. There will still be some misc. bike show expenses. PROMOTIONS REPORT –Bruce Aylen Promotions is getting ready for the bike show. The televisions will be at the bike show again, tv ad spots to be sold. Hoping to find a list of ad purchasers from last year. This year’s poster is almost done, just waiting for race dates confirmation. Promotional cards with gate pass will be created again. This year the gate pass promotion on the card will be “buy one, get one free”. Different gate pricing was discussed -$5.00 per bike & a flat fee per car load. Taste of Racing will continue this year, volunteers are needed to run it. It was re-iterated that sponsors should pay their bills in full before they are added to promotional materials. OLD BUSINESS a. Results/ Lap Times: were not posted on the WMRC web site for the last round. Gail LaLonde and Dean Drolet were not available for comment. *COMPLETED b. Vancouver Motorcycle Show: WMRC members were invited to send in their videos/ photos, etc. to be included in the television advertising that will be on display at the 2014 Vancouver motorcycle show. The ads will cost $100. WMRC 2014 memberships will be available for purchase at the show. *ONGOING 6. NEW BUSINESS Race dates have been announced: May 10, 11 July 26, 27 Sept 27, 28 May 9, WCSS (race school) July 25 WCSS Sept. 26 could be added as a possible WMRC day. Possible suggestions for the day are a practice day, another race school, an endurance race or a cash prize race. WCC to be determined DBcom timing system. John Cathie will try and sell the DBcom hardware and software system. It was discussed that DBcom transmitters could be included in the sale of the system and that to do so there could be an offer where the club could buy the memberships old transponders or the possibility to include the return in the license application so that if the transponder is turned over there is a discount towards the licence fee. There was a mention to speak to Dean about the computers to run the new timing system. 7. ADJOURNMENT John Cathie ) That the meeting for the WMRC be adjourned at 7:26 p.m. Chad Gibson ( CARRIED Next meeting: Date to be determined.